Asset Details - Asset Documentation

Asset Documentation, is where you can add documents specific to the Asset.

Once Documents are loaded, you can choose to have them publicly visible via a QR Code.  You can also choose for Documents to be signed by User via Prestarts or Asset Documents on The Fleet Office App.

  • From FleetAdmin Assets
  • Go to relevant Asset
  • In Asset Details scroll to Asset Documentation
  • Drag file or Click to select Document 
  • Documents can be renamed, using the Edit buttonScreen_Shot_2021-11-08_at_1.42.39_pm.png
  • Once documents are loaded, you can click on the Publicly Visible tab, this will toggle between Publicly Visible & Not Publicly Visible options.
  • An example of how this option may be used is, specifications or user manuals can be made Public & any financial or administrative documents Not Public
  • When a document is Publicly Visible it will be publicly accessible via the QR Code

Screen_Shot_2022-08-18_at_2.43.43_pm.png

 

Document Signed via Prestarts

  • Ensure Document has been made Publicly Visible
  • Click on the Prestart Sign icon Screen_Shot_2022-08-18_at_2.26.46_pm.png
  • When highlighted green the Document is now accessible for each User to sign onto Document via Prestarts on The Fleet Office App
  • Users will not be able to complete the Prestart until Screen_Shot_2022-08-18_at_2.26.46_pm.pngdocuments have been read & signed
  • Once a User has read & signed the Document the Screen_Shot_2022-02-10_at_12.09.59_pm.png User icon will become green
  • Clicking on the User icon will display the Last 100 User Sign ons
  • It is possible to export all Sign ons to csv for each individual Document 
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Document Signed via Asset Documents on TFO App

  • Ensure Document has been made Publicly Visible
  • Click on the Document Sign icon Screen_Shot_2022-02-10_at_11.36.49_am.png
  • When highlighted green the Document is now accessible for each User to sign onto Document via Asset Documents on The Fleet Office App
  • Once a User has read & signed the Document the Screen_Shot_2022-02-10_at_12.09.59_pm.png User icon will become green
  • Clicking on the User icon will display the Last 100 User Sign ons
  • It is possible to export all Sign ons to csv for each individual Document 

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Update Documents

The Documents are a stand alone static document.

We would suggest to make changes to original Document & rename.  Eg: Asset VOC V2.

Making the original Document Not Publicly Visible will keep the Document saved against the Asset, allowing you to keep the history on who had signed on, and no longer visible to Users via the App

Deleting the Document will remove both the Document & its sign on history from FleetAdmin & the App

Next - Asset Details - QR Codes

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