FleetAdmin - Asset Details - Public Maint History

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Public Maintenance History

Public Maintenance History section is how you generate a QR code for the individual asset. This QR Code enables public access to Documents, Prestarts completed & the maintenance history of asset, via a unique URL.  

Being a unique URL it is possible to send this link via email to interested parties, they will then have access to all information.

  •  Click on Generate Public Maintenance History URL & QR Code 

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Once generated the below will appear

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Download QR Code PDF

  • Click to download a printable version of the sticker

Public Maintenance History Page

Click to open the unique URL page. All of the maintenance history available for the asset will display.

  • Download all information in PDF
  • Download the TCA Certificate if applicable - See article for full detail
  • Click on View Documentation to show the publicly visible documents set in Asset Documentation

Being a unique URL it is possible to send this link via email to interested parties, they will then have access to all information, live.

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Generating Entire Fleet QR Codes

It is possible to Generate QR Codes for Entire Fleet. 

Go to Fleet Admin Assets, click on Generate QR Codes for Entire Fleet.

This action will preserve any existing QR codes and only generate codes for assets without a code.

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Request Printed Stickers

The Fleet Office currently offers complimentary bulk printing for the first print run. They are printed in quarterly. If you would like to register, please click on the link to order your stickers and we will be in touch.

If you have already received your complementary print but would like more stickers in future, you can still register for the print run, and they will be charged out to you per asset sticker.

Once printed, place QR codes on your Asset. 

Printing Your Own Stickers

As our QR code stickers are printed in quarterly batches. If you have just missed the last print run and would like to get your stickers urgently, you can follow the steps above to generate QR codes for entire fleet.

As this is outside of our normal schedule, you will be charged directly from the printing company. 

Once you have generated your QR Codes, then select 'Export QR List to CSV'.

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This will download a CSV list of all your assets and their corresponding QR Codes. 

It is important to proof the list to ensure all information is correct (Asset Name, Rego etc.). If you need to make any changes or remove any assets listed from the print, we encourage downloading the CSV and editing directly from there. As each line has the corresponding QR code link, please delete the entire row if needed to avoid any errors. 


Once you are happy with your asset list and ready to send to printers, contact Jo Webb from our printing company Star Stuff Group - jo@ssgp.com.au. 

In your email, inform her that you would like to use The Fleet Office asset sticker template, as well as provide your company logo and CSV of asset QR list. Stickers can take up to 4-6 weeks to complete printing and dispatch to your office. 

You are welcome to use any print service.  We do recommend that the stickers are water proof & have a UV protective layer.


Using QR code on Assets

  • Simply open your camera app on your device and select the rear-facing camera. 
  • Hold your device so that the QR code appears in the viewfinder. Your device will recognise the QR code and display a notification at the top of your screen or as pictured below in yellow icon. 
  • Click on 'thefleetoffice.net.au'
  • This automatically redirect you to the unique URL page for the asset. 



Next - Asset - Financial Details


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