FleetHire - Cross Hire

FleetHire Cross Hire allows the adding of cross hired assets to FleetAdmin.  Clearly defining them as Cross Hired within The Fleet Office.  Create Suppliers, set available dates for Cross Hired Assets, add to FleetHire contracts. View Cross Hired assets separately on the Hire Calendar & receive daily email alerts if there are company owned Assets available where a Cross Hired asset is being used.

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FleetHire - Add Supplier 

  • Go to FleetHire
  • Cross Hire
  • Click on Suppliers
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  • Then + Add New Supplier
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  • Enter detail
  • Click on Create

FleetAdmin - Add Cross Hired Asset 

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  • Tick Is Asset Cross-Hired?
  • Then select Supplier from the dropdown list
  • Save changes

FleetHire - Add Cross Hire Details

  • Go to FleetHire
  • Cross Hire
  • Click on + Add Cross Hire
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  • Enter details as per your Cross Hire contract
  • Click Create

Edit Cross Hire Details

  • Click on the Cross Hire detail from list to edit

Adding Cross Hired Assets to Contracts

  • See FleetHire - Contracts for how to create a Contract
  • When adding in Assets add in your Start & End Date of hire
  • Scroll to the bottom of your Asset List
  • You will have two sub headings
Available Cross Hire These are Cross Hired Assets that are available based on the dates you have inputed for the Hire
Partially Available Cross Hire These are Cross Hired Assets that are partially available based on the dates you have inputed for the Hire
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  • Choose the required Cross Hired Asset

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  • Cross Hired Assets will appear with an arrow icon

Cross Hire Rate Comparison

Once the Asset has been selected and you add in your Contract rates, you will see a Cross Hire Comparison.  This will display a comparison between the Contract’s hire rate and the Cross Hire period’s hire rate.  If the Cross Hire period’s hire rate costs more than the contract, a red warning message will appear indicating that the Contract will lose money for this Asset.
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Cross Hire - Hire Calendar

  • A grey background displays a Cross Hired Asset that is currently on a Contract
  • A blue background indicates that the Asset is not available as there is not a Cross Hire period set for this Asset
  • A red background indicates that the Asset is Cross Hired & not currently on a Contract
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Cross Hire - Allocations

  • See FleetHire - Allocations
  • Cross Hired Assets have the same Allocation functionality, they will display with the Cross Hire Icon
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Cross Hire Email Notifications

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Daily at 6am, the system will automatically check Cross Hired Assets on Contracts. It will send an email notification to all FleetHire Admins, alerting Users if there is a Cross Hired Asset being used on a Contract when there is a company owned Asset with the same Asset Subtype available to be used. 

Next Step - Creating PDF & Email Templates

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