FleetSafety - Toolbox Talk

Create Site specific Toolbox Talks / Site Prestarts* for your team to sign off daily.  Add notes & make documents available for particular dates or for the entirety of the project. Display the QR Code on site, to allow both TFO & unregistered Users to access the ToolBox Talk.  

*This feature can be individually named for each company.  Some examples are Toolbox Talk, Site or Daily Prestart.  Once named this will remain the same for ALL Sites created by your company.

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Name the Feature

This feature can be individually named for each company.  Some examples are; Toolbox talk or Site Prestart.  Once named this will remain the same for ALL sites created by your company.

• From FleetSafety 
• Select Sites  

•  Select Info - Icon

• Set a name for this section. eg: Toolbox talk, Site Prestart etc. This name will be visible within FleetSafety Admin and to users when scanning the QR Code.

Please Note: This feature can be individually named for each company.  Some examples are; Toolbox talk or Site Prestart.  Once named this will remain the same for ALL sites created by your company.

View User Sign Ons 

• Select View User Sign on 

• Choose a Single Day or From & To Dates to see a date range
• select submit

• This will list of all Site Users and Visitors who have completed Sign On for selected dates.
  • As headings state, you can now view via company, department & reason of sign on.
• Clicking in Show Users Not Signed On, will display all Users that have completed a site induction on this site in the past & have not signed on today.

User Sign On - Manually Add Sign On

• Go to Sites
• Click on Info
• View User Sign Ons
• Select Add External Sign On

• Enter Sign On details
• Save

• Click to Export all lists to csv

View Toolbox Talk Page

• Select view Toolbox Talk Page 
• This will load the public URL site
• Display shows User view of site document/notes webpage and sign on screen

QR Code

• To Print the QR Code to display on site
• Select Download QR Code PDF 

• This will download as a PDF Document
• The PDF document will show Company and Site Name as well as QR Code
• Print File 

Adding Content 

• FleetSafety
• Go to Sites 
• At a glance you can view if content is uploaded via the Info Icon Colour.
  • Purple = Existing site 'Toolbox Talk' 
  • Grey = No site 'Toolbox Talk' created 

• Select Info Icon

Attach Document from Register

Attach documents from Pre-Existing FleetSafety Document Register

• See Documentation Register article for how to create folders & add Documents to register
• Select required Document from dropdown options
• Select Date required to appear on Toolbox Talk
• Click Star Document for it to be available on multiple days
• Click Attach
• Document will appear in Toolbox Talk Information

Upload a Document

• Drag & drop or click to select document
• Select Date required to appear on Toolbox Talk
• Click Star Document for it to be available on multiple days
• Document will appear in Toolbox Talk Information

Add Daily Note

• Add text to Add Daily Note box
• Select Date required to appear on Toolbox Talk
• Click Star Note for it to be available on multiple days
• Click Publish Note
• Note will appear in Toolbox Talk Information

ToolBox Talk Information

View & edit the Sites Toolbox Talk Document & Note history

	Click on star to make document or note always available or make unavailable from daily Toolbox
	Upload a newer version of this document or note
	Rename Document
	Copy Note to another date
	Delete Document or Note

User Sign On - TFO User

• Scan QR Code 
• Scroll down to view the daily Notes and Documents
• Select 'Login To Sign On to this Toolbox Talk'
• Sign in using your TFO User Log In details

User Sign On - Site Visitor

• Scan QR Code 
• Scroll down to view the daily Notes and Documents
• Select 'I Dont Have A Login'
• Sign on
• Enter Personal Detail Fields (Name, Company, Site Visit Reason, Phone Number)
• An SMS confirmation will be sent to the phone number provided.
• This code can only be sent 3 times as 'not received' until user error. This will prompt user to see site administration for assistance. 

Next Step - Induction - Subcontractors Invite & Manage