FleetFuel - FuelLogging - Administrator

Fuel Logging allows Users to enter fuel litres against the asset via the TFO App & in Fuel Logging Admin. 

TFO tracked assets, will count the total run time between fills & and give you an average fuel burn for each asset, per month, by asset type, Project & also a total number of litres.

The average Fuel Burn data is only available to clients with TFO trackers. 

All TFO users can use the Fuel logging to track litres against assets & projects.  Data can be downloaded for ease of comparison to fuel purchase information. 

Click Button to Skip Ahead to: 

Logging Fuel

The fuel can be logged via The TFO App - See TFO App- Fuel Logging

Mobile Phone App Settings

• Go to the main FuelLogging page

• Ticking these options will ensure Users supply all required information

Fuel can also be logged on the Fuel Logging Admin page.

• Click on FuelLogging from FleetCentre
• Click on Log Fuel on the Enter Fuel Data tile
• Select the asset from dropdown list

• Enter litres filled into asset
• Select the date of fill - Please Note: Date cannot be changed on a TFO tracked asset.
• Select Fuel type if required. This option will save for future use
• Fuel Additives can also be added and not be calculated in the Fuel Burn
• Select Project from the Dropdown if applicable
• (It is possible to turn this option off & on for App Users via the main page) 
• Select the source of the fuel from the preset dropdown
• If a Company source or Other is selected, Users will have the option to add that asset number or a description
• Click on Upload to add a receipt
• Click Submit
• Click on Back to FuelLogging to return to main menu

Assets

View Assets

• Click on View assets
• This will display all assets that have had fuel logged

• Use filter boxes to display required asset
• Date of last Fuel Logged will be displayed
• Click on an Asset number

This will display all logging information for asset with the average Fuel Burn displayed.  Use the filter to adjust to dates required.  Click on the receipt button to display

The fuel burn is calculated by the total litres to fill the asset, divided by the run hours until next fill. This number is then averaged out over the number of fuel fills.

Edit Entry

Editing entries are now available on all assets - Tracked and UnTracked.

Users will also need to have FuelLogging Editor permission in User Access Control

• From View Assets
• Click on the Edit button 

• Make required changes
• Save

Docket / Receipt Search

• Click on Docket Search from FuelLogging page

• Click on Asset to search for a particular Asset or All Assets
• Chose a to & from date
• Or select one of the options below

• Click on Print to display & print the fuel receipt

Company View

Company view allows you to view logged details company wide.  Use the filters to see Fuel Burn via month & asset type.

It is possible to download the data for ease of comparison to purchase information.  Enter required dates & click on Download CSV.

The Fleet Office have partnered with Refuelling Solutions to offer FleetFuel.  Contact us at [e-mail] to get started!

Fuel Logging Import 

• Select 'Import Fuel Data'

• Download Importer Template CSV

• To View available Fuel Types and Fuel Sources select the headings 

  

• When opening the importer template an example line will appear in row 2 
  • To get a successful upload remove row 2 content 

• Complete the csv with data 

• Back on The Fleet Office Page, drag and drop your saved importer file 

  

• A failed import will prompt to try download again with instruction on what fields to amend 

• A successful import message when appear when all data has been uploaded

Importer Tips:

• Any data that has been imported for tracked assets (assets with a GPS Assigned) will not receive a fuel burn calculation. 
• There is a 1000 Row maximum for import. If trying to import more than 1000 rows, please split the content into two separate uploads.