FleetSafety - VOC's

In VOC you can complete competency checks on Users. VOC's are completed against each Asset Types and linked to Users. 

Click the button to skip ahead to: 

VOC Settings

Set company defined settings for all VOC's.

• Click on Settings

Refresh Date	Set if your company wants VOC's to be Refreshed.  Click on YES or NO to set
Refresh Months	Set the number of months before the VOC needs to be refreshed
Requires Signature	Set if your company requires signatures from supervisor & the user.

Create & Manage Asset Type Observations

Import default observations from pre-populated list, add or delete observations.

• Click on Manage Asset Type Observations

• Click on the boxes to show either Asset Types with observations or no observations

Import Default Observations

• Click on the Show Default Observations dropdown
• This will list the default observations for General & Digging
• Select one or multiple Asset Types
• Untick any default observations that are not relevant for the Asset Type
• Click on Import Observations

Manage Observations

• Choose Asset Type from dropdown

• To add a line, click on Add Observation
• Click on to delete line
• to edit

View Expiring VOC's

See at a glance VOC's that are expiring within the next month & VOC's that have expired. 

Complete a VOC

• Type User surname into the Select a User field

• Select User

The page will display the Users tickets

View & Print Previous VOC

This will list out all VOC's completed by User. Delete or View/Print VOC's

Create New VOC

• Click on +Create New VOC

• Select Asset Type from dropdown
• Type in Subtype if relevant
• Select Site from Dropdown

• The observations created for the Asset Type will be displayed

• Select the correct option for each observation
• Add any comments
• Assess Observation Outcome - Select from dropdown relevant option

• Sign the VOC
• Save

Upload exisiting VOC

• Click on Upload VOC

• Select Asset Type 
• Enter completed date
• Drag & drop or click to select

Site Admin - Creating and Viewing VOC's

Site Admins can create and view expiring VOC's for their site's only. 

You can allocate site admin access by following this guide here.  

• Select Competency Check

To View Expiring/ Expired VOC's for your sites 

• Select Expiring/ Expired VOC List

• Your list will appear with site names and details. 

To Create VOC's for users on your sites

• Follow steps here to Create VOC
• When Selecting Site drop down, only sites you are 'Site Admin' on will appear. 

Next Steps - Human Resources - Reporting