FleetHire - Stand Downs

February 19, 2021 03:30

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Stand Downs - Creating a Stand Down

Once the status of a contract has changed to On Hire, you will notice the Stand Downs tab appear in the contract:

From the stand downs tab, you can:

Once the stand down has been saved, it will appear at the bottom of the page as a contract line item:

On the hire calendar, stand down periods will appear against assets.

Red tiles are breakdowns & blue are for remaining types of stand downs

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By hovering over the blue section with your cursor, you will see the following:

Once a contract is invoiced, any Stand Down/s will appear as a reduction in the invoice items:

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The figures in the stand down invoice item can be modified if necessary.

In client settings, there are invoicing toggles that will change the way that stand downs behave in the system:

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Charge by Tracked Hours - If this setting is enabled, FleetHire will monitor the utilisation of tracked assets and cancel a stand down if more than 30 minutes of utilisation is recorded on the day.
Stand Down Apply Maximum - If this setting is enabled, stand downs won't be included in invoices if the maximum hours for the asset are reached.

This video details how to mark a stand down period on a contract. It takes you through the steps to put in a stand down time.

0:08 Introduction

0:28 Searching for a created contract

0:45 Clicking on stand downs tab

0:55 Adding a stand down and entering dates, reason and details

1:34 Assets in contract shown

1:54 Saving stand down

2:04 Cancelling stand down

2:43 Adding an invoice & entering details

3:39 Showing totals – Costs and invoice items/number of units, etc.

4:20 Saving invoice

4:25 View & Export options

4:32 Xero integration

4:46 Conclusion