FleetAdmin - Asset Details

Within this article you can find: 

When an asset is selected from the list, it will open a new page with the details of the asset.  It is possible to view all assets via list view or drill down via asset type on type view.

• Go to FleetAdmin
• Click on assets
• Via top right corner click on list view or type view to toggle between preferred 

Type View

List View

When in list view, use the arrows next to the heading to expand or contract columns.

Use the search fields to filter to required assets.

Download Asset List 

• Go to FleetAdmin
• Click on assets
• Scroll to the end of the page
• Select 'Export Asset List to CSV'
  • If you would like to include Additional Details, check the box under the button

• This will download the full asset list CSV to your computer with a column for each item within your asset register. Filter within the CSV to find information.

Asset Images

Allows you to upload photos of your asset. You can load up to 6 images.

Asset Details

 

Unit ID	Is a user defined number, it must be unique for each asset
Asset Type	Choose from the drop down list.  If not on list please get in touch [e-mail] & we will add it
Asset Sub-Type	Choose from drop down list.  If not on list please get in touch [e-mail] & we will add it
Status	Use these to manage the status of asset When an asset is marked as Disposed Of, Out of Service, Withdrawn, or Sold, users will no longer be able to complete a Prestart for that asset or locate it using the Prestart filters. Users with the appropriate permissions can still access the Asset Documents Signons export and continue allocating tyres and rims to the asset.
Make	Choose from the drop down list.  If not on list please get in touch [e-mail] & we will add it
Model	Choose from drop down list.  It is possible to add these. Click on asset sub-type not shown to add.
Description	This will auto populate based on above selections.  This can be edited.
Optional Additional Detail	See Additional Details on how to add specific field
No. Wheel Positions	Set number of wheel positions for Asset. Links with Tyres & Rims
Current Driver	Current driver can be set via the dropdown.  This will also change as Prestarts are completed & if users are signing on via a fob with an IVMS tracker
Allocated Driver	Set by the dropdown & only changes manually within FleetAdmin
Division	Set asset division here from dropdown list
Licence Type Required	Set lowest licence type required to operate Asset. This will link user licence details & prestart licence requirements.
Service Interval Type	Choose if service interval for asset is via hours or Kms
Expected Run Hours	Enter expected hours & days worked
Estimated Next Service	Will use the expected to estimate next service date
Enable Auto Servicing	Selecting Disabled off will stop Work Orders auto generating for this Asset. Please Note: Please note: Disabling Auto Servicing off will remove all service-related fields and backend service timing history.

Cross Hire Details

This option will display if you are using the FleetHire module.

FleetHire - Cross Hire - Please view article on how to make an asset 'Cross Hire' Compatible.

• Click on the black 'X' to enable for each Asset

Trip Logging

Assets with TFO Trackers can detect trips & allows your Users to give each trip a purpose via the TFO App.

FleetAdmin - Trip Logging - Please view article for full functionality

Warranty Information

Add Asset warranty information, this information will be displayed in FleetMaint Work Orders while Warranty is active.

• Select from calendar or key in date
• Enter in any Notes
• Save Changes

Asset Warranty Information will display within FleetMaint - Work Orders

PBS Approvals

PBS Approvals is related to RIM Scheme functionality - See article for full details

Shown / Not Shown on Map

The Show on maps button will show the Asset on the map or take it off the map. This is useful if you would like a tracked vehicle to not be displayed in FleetTrack.  Making Asset shown on Map will then allow data to display.

Deactivate Assets 

On the bottom of the page you have access to deactivate your Assets. This will soft delete the Asset and move it into the Asset dashboards Deactivated tab. You can restore Asset from there if required.

 

Next - Asset Documentation & QR Code